1. This Privacy Policy sets out the rules for the processing of personal data obtained through the website paimh.pl, hereinafter referred to as the “Website.”

2. The owner of the Website and the Data Controller is POLSKIE STOWARZYSZENIE ZDROWIA PSYCHICZNEGO NIEMOWLĄT (Polish Association for Mental Health of Infants), 05-420 JÓZEFÓW, ul. 3 MAJA 127, NIP (Tax Identification Number): 5322109107, hereinafter referred to as the Controller.

3. Personal data collected by the Administrator via the Website is processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), also known as the GDPR.

4. The Administrator takes special care to respect the privacy of Customers visiting the Website.

§ 1 Type of data processed, purposes, and legal basis

1. The Administrator collects information about natural persons performing legal transactions not directly related to their business activity, natural persons conducting business or professional activity on their own behalf, and natural persons representing legal persons or organizational units that are not legal persons, to whom the law grants legal capacity, conducting business or professional activity on their own behalf, hereinafter collectively referred to as Customers.

2. The Administrator processes the personal data of Customers in the scope of using the contact form service on the Website for the purpose necessary to perform the contract or take action prior to its conclusion – the basis for processing is Article 6(1)(b) of the GDPR.

3. When using the contact form service, the Customer provides the following data:
-e-mail address
-first name
 -telephone number

4. When using the Website, additional information may be collected, in particular: the IP address assigned to the Customer’s computer or the external IP address of the Internet provider, domain name, browser type, access time, operating system type. Navigation data may also be collected from Customers, including information about links and references they decide to click on or other activities undertaken on the Website for purposes related to the provision of services, as well as for technical, administrative, analytical, and statistical purposes. – in this respect, the basis for processing is also Article 6(1)(f) of the GDPR, i.e. necessity for the purposes of the legitimate interests pursued by the Administrator, which is to ensure IT security and management of the Website and to improve the functionality of the Website and the services provided.

§ 2 Data recipients

1. The Customer’s personal data is transferred to service providers used by the Administrator in the operation of the Website. Depending on contractual arrangements and circumstances, service providers to whom personal data is transferred are either subject to the Administrator’s instructions regarding the purposes and methods of processing such data (processors) or independently determine the purposes and methods of processing (administrators).

• 1.1. Processors. The Controller uses providers who process personal data solely on the Controller’s instructions. These include, among others, providers offering hosting services, accounting services, marketing systems, website traffic analysis systems, and marketing campaign effectiveness analysis systems.

  1.2. Controllers. The Controller uses providers who do not act solely on the instructions of the Controller and who themselves determine the purposes and means of using Customers’ personal data. They provide electronic payment and banking services.

  2. Location. Service providers are mainly based in Poland and other countries of the European Economic Area (EEA).

  3. If requested, the Administrator shall disclose personal data to authorized state authorities, in particular to organizational units of the Public Prosecutor’s Office, the Police, the President of the Personal Data Protection Office, the President of the Office of Competition and Consumer Protection, or the President of the Office of Electronic Communications.

§ 3 Data retention period

1. Customers’ personal data is stored:

1.1. If the basis for the processing of personal data is consent, the Customer’s personal data is processed by the Administrator until the consent is revoked, and after the consent is revoked, for a period corresponding to the limitation period for claims that may be raised by the Administrator and that may be raised against him. Unless a specific provision provides otherwise, the limitation period is six years, and for claims for periodic benefits and claims related to business activity – three years.

1.2. If the basis for data processing is the performance of a contract, the Customer’s personal data shall be processed by the Administrator for as long as it is necessary to perform the contract, and after that time for a period corresponding to the limitation period for claims. Unless a specific provision provides otherwise, the limitation period is six years, and for claims for periodic benefits and claims related to business activities – three years.

§ 4 Cookies mechanism, IP address

1. The Website uses small files called cookies. They are saved by the Administrator on the end device of the person visiting the Website, if the web browser allows it. A cookie usually contains the name of the domain from which it originates, its “expiration time,” and an individual, randomly selected number identifying the file. The information collected using this type of file helps to tailor the products offered by the Administrator to the individual preferences and actual needs of visitors to the Website.

2. The Administrator uses two types of cookies:

2.1. Session cookies: after the end of a given browser session or turning off the computer, the stored information is deleted from the device’s memory. The session cookie mechanism does not allow the collection of any personal data or confidential information from Customers’ computers.
2.2. Persistent cookies: these are stored in the memory of the Customer’s end device and remain there until they are deleted or expire. The persistent cookie mechanism does not allow any personal data or confidential information to be downloaded from Customers’ computers.

3. The administrator uses its own cookies for the following purposes:

3.1. analysis, research, and audience auditing, in particular to create anonymous statistics that help understand how customers use the Website, which allows for improving its structure and content.

4. The Administrator uses external cookies for the following purposes:

4.1. to display a map showing the location of the Administrator’s office on the Website’s information pages, using the maps.google.com website (external cookie administrator: Google Inc. based in the USA)

5. The cookie mechanism is safe for the computers of Customers visiting the Website. In particular, it is not possible for viruses or other unwanted software or malware to enter Customers’ computers in this way. However, Customers have the option of restricting or disabling access to cookies on their computers in their browsers. If this option is used, it will still be possible to use the Website, except for functions that by their nature require cookies.

6. The Administrator may collect the IP addresses of Customers. An IP address is a number assigned to the computer of a person visiting the Website by an Internet service provider. The IP number enables access to the Internet. In most cases, it is assigned to a computer dynamically, i.e., it changes with each connection to the Internet and for this reason is generally treated as non-personal identifying information. The IP address is used by the Administrator to diagnose technical problems with the server, creating statistical analyses (e.g., determining from which regions we receive the most visits), as information useful for administering and improving the Website, as well as for security purposes and the possible identification of unwanted automatic programs for browsing the content of the Website that burden the server.

§ 5 Rights of data subjects

Persons whose data is processed have the following rights:

1. The right to withdraw consent to data processing at any time:

1.1. The customer has the right to withdraw any consent they have given
1.2. Withdrawal of consent takes effect from the moment of withdrawal
1.3. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal

• 1.4. Withdrawal of consent does not entail any negative consequences for the Customer, but it may prevent further use of services or functionalities which, in accordance with the law, the Administrator may provide only with consent.

  2. Right to object to data processing:

  2.1. The Customer has the right to object at any time, on grounds relating to their particular situation, to the processing of their personal data based on Article 6(1)(e) or (f) of the GDPR, including profiling based on those provisions. The Controller may no longer process this personal data unless it demonstrates compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject or for the establishment, exercise, or defense of legal claims.
  2.2. Opting out by e-mail from receiving marketing communications about products or services will constitute the Customer’s objection to the processing of their personal data, including profiling for these purposes.

  3. Right to erasure (“right to be forgotten”):

  3.1. The Customer has the right to request the deletion of all or some of their personal data
  3.2. The Customer has the right to request the deletion of personal data if:
  3.2.1. the personal data is no longer necessary for the purposes for which it was collected or processed
  3.2.2. they have withdrawn their consent, to the extent that the personal data was processed on the basis of their consent

• • 3.2.3. has objected to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or has objected to the processing pursuant to Article 21(2) of the GDPR
    3.2.4. the personal data are unlawfully processed
    3.2.5. the personal data must be erased for compliance with a legal obligation in Union or Member State law to which the Controller is subject
    3.2.6. the personal data have been collected in relation to the offer of information society services
    3.3. Despite a request for erasure of personal data, in connection with an objection or withdrawal of consent, the Controller may retain certain personal data to the extent that processing is necessary for the establishment, investigate or defend claims, as well as to comply with a legal obligation requiring processing under Union law or the law of the Member State to which the Administrator is subject. This applies in particular to personal data including: first name, last name, e-mail address, which are retained for the purpose of handling complaints and claims related to the use of the Administrator’s services, or additionally the address of residence/correspondence address, order number, which are retained for the purpose of handling complaints and claims related to concluded sales contracts or the provision of services

    4. Right to restrict data processing:

    4.1. The customer has the right to request the restriction of the processing of their personal data. Until the request is considered, it prevents the use of certain functionalities or services, the use of which will involve the processing of data covered by the request. The administrator will also not send any communications, including marketing communications.
    4.2. The Customer has the right to request the restriction of the use of personal data in the following cases:
    4.2.1. when they question the accuracy of their personal data – in which case the Administrator shall restrict its use for the time necessary to verify the accuracy of the data, but for no longer than 7 days
    4.2.2. when the processing of data is unlawful and, instead of deleting the data, the Customer requests that its use be restricted
    4.2.3. when personal data is no longer necessary for the purposes for which it was collected or used, but is needed by the Customer to establish, pursue, or defend claims
    4.2.4. when the data subject has objected to the processing of their data – until it is determined whether the legitimate grounds on the part of the controller override the grounds for the objection of the data subject

• • 5. The right to request access to your personal data from the Administrator and to receive a copy thereof:

    5.1. The Customer has the right to obtain confirmation from the Administrator as to whether it processes personal data, and if so, the Customer has the right to:
    5.1.1. access their personal data
    5.1.2. obtain information about the purposes of processing, the categories of personal data being processed, the recipients or categories of recipients of such data, the planned period of storage of the Customer’s data or the criteria for determining that period (when it is not possible to specify the planned period of data processing), about the rights of the Customer under the GDPR and the right to lodge a complaint with a supervisory authority, if the personal data has not been collected from the data subject – any available information about its source, about automated decision-making, including profiling referred to in Article 22(1) and (4) of the GDPR, and, at least in those cases, relevant information about the rules for making such decisions, as well as the significance and anticipated consequences of such processing for the data subject and the safeguards applied in connection with the transfer of personal data outside the European Union.

    5.1.3. obtain a copy of their personal data. The right to obtain a copy shall not adversely affect the rights and freedoms of others

    6. Right to rectification (correction) of data:

    6.1. The Customer has the right to request the Administrator to immediately rectify any personal data concerning them that is incorrect. Taking into account the purposes of processing, the Customer whose data is concerned has the right to request the completion of incomplete personal data, including by submitting an additional statement, by sending a request to the e-mail address in accordance with §6 of the Privacy Policy

    7. Right to data portability:

    7.1. The Customer has the right to receive their personal data that they have provided to the Administrator and then send it to another personal data administrator of their choice. The Customer also has the right to request that the personal data be sent by the Administrator directly to such administrator, if technically possible. In this case, the Administrator will send the Customer’s personal data in the form of a csv file, which is a commonly used format, suitable for machine reading and allowing the received data to be sent to another personal data administrator.

8. Right to lodge a complaint with a supervisory authority:

8.1. The Customer has the right to lodge a complaint with the President of the Personal Data Protection Office regarding the violation of their rights to personal data protection or other rights granted under the GDPR.

9. If the Customer exercises their rights under the above provisions, the Controller shall comply with the request or refuse to comply with it immediately, but no later than within one month of receiving it. However, if, due to the complex nature of the request or the number of requests, the Administrator is unable to comply with the request within one month, it shall comply with it within the next two months, informing the Customer in advance, within one month of receiving the request, of the intended extension of the deadline and the reasons for it.

10. The Customer may submit complaints, inquiries, and requests to the Administrator regarding the processing of their personal data and the exercise of their rights.

§ 6 Changes to the Privacy Policy

1. The Privacy Policy is subject to change, and the Administrator is not obliged to inform the Customer of such changes.

2. Questions related to the Privacy Policy should be sent to the following e-mail address:
jjulia.szelagowska@gmail.com

3. Date of last modification: April 1, 2025.